Provision of high level administrative support by preparing administrative reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Duties  and Responsibilities

• Answering phone inquiries, directing calls and providing basic group information

• Performing clerical duties, taking minutes, maintaining files and organizing documents. Photocopying, collating data, taking instructions to bank, etc., as needed.

• Planning/organizing and implementing events such as meetings, business luncheons or client dinners.

• Managing executive schedule and acts as liaison for executive team

• Preparing reports and taking minutes at meetings, presentations and data as well as maintaining files, records and correspondence for meetings.

• Handling confidential information; organizing and maintaining files

• Preparing information and research as required.

• Collating Members data for easy of reference.

• May help plan association events, meetings and employee team building activities or special projects.

Skills

• Ability to organize and manage large amount of files, tasks, schedules and information.

• Self-directed and able to work with little supervision.

• Energetic and eager to tackle new projects and ideas

• Effective and efficient in both leadership and team player role, manages team members, lead assistant meetings and supervises when needed.

• Answering phone inquiries, directs calls for executive team.

• Ability to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.

Good Luck!